Executive Admin Assistant Vacancy at the Nigeria Climate Innovation Center (NCIC)
Posted: 11/Mar/2019

The Nigeria Climate Innovation Center (NCIC) is an initiative of a partnership program of the World Bank with the help of the Government of Nigeria. It was launched in September 2018, as the first the Climate Technology Programs (CTP) being established in Nigeria to support green growth through strengthening domestic capacity and financing for the transfer, development and deployment of innovative climate solutions.

We are recruiting to fill the position below:

Job Title: Executive Admin Assistant

Location: Ajah, Lagos

Department: Corporate Services Function

Reports to: Chief Executive

Manages: Office Assistants 

Contract Type: Six months to Full time permanent contract

Probation period: Six months during which notice period is one month on either side

Program Summary

The NCIC aims to spark the next wave of clean technology innovation in Nigeria and catalyze new solutions that promote Nigeria’s private sector growth while achieving sustainable development objectives. By working together with the private sector in Nigeria, the NCIC will target opportunities to expand the country’s agriculture, energy, transport, health, and water infrastructure to serve the needs of the growing population while improving living standards.

The success of these private enterprises in sustainably achieving their objectives will depend on among other factors; the skills and knowledge gained in running profitable. It is on this basis that NCIC seeks to support its clients in building their capacities through financial management and human resource management training.

Role Purpose/ Impact

Administration, Communications, Coordinator, Executive Management , Project Management ,Public Relations , Secretary

Corporate Services Function:

Ensuring CEO organisational effectiveness by providing high level assistance in all operational functions

Key Accountabilities:

Report to the CEO Correspondence and Document

Prepare and preview hard copy and electronic mails on behalf of the CEO; provide accuracy checks on basic data and documents requiring the CEO’ signature

Sort and distribute the CEO’s mails and memos

Pro-actively coordinate, monitor and manage CEO’s personal appointments and diary meeting management

Prepare and arrange the collation & biding of documents for presentations as directed

Ensure all documentation is appropriately filed for ease of reference and efficient retrieval Calendar Management

Responsibilities by Function

Take and distribute Minutes of Meetings when required Administration

Answer telephone calls directed to the CEO’s Office and take messages

Answer all enquiries efficiently and effectively

Provide support to the officers responsible regarding the organization and coordination of internal/external meetings or events

Work continuously to promote the culture of excellent customer service in supporting the Chief Executive Officer achievement of desired objectives

Customer Responsiveness

Courtesy in dealing with internal staff, external customers and vendors

Expense Management Oversee day to day processing of requests from the CEO office

Work with CEO on budgetary elements of administration

Maintain archival and financial administrative file

Operational Effectiveness:

Operate efficiently at lowest cost; staying within approved budgets, establish appropriate reporting and control procedures Decision Making/Problem Solving

Quick understanding of most relevant problems and the ability to proffer timely, practical decisions in Housekeeping

Ensure efficient use and management of the Reception & Reception Corner and Conference Room

Proactive management of the CEO’s personal itinerary (meals & refreshments, personal visitors, family/friends’ birthday & other celebration notifications, reminders and co-ordination of family events, etc.)

Efficient running of the CEO’s Office; overseeing its’ cleanliness, orderliness and ensuring there is always a sufficient supply of office needs

Organisational Leadership:

Contribute to short & long-term organisational operation goals in support of the NCIC

Qualifications and Competencies

Bachelor's degree in Law or any field with at least 2 years of proven experience providing executive support in a structured organization

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board of Directors, Senior Management Team and external partners

Understanding business functions and metrics within the Organization

Expert level written and verbal communication skills

Demonstrated proactive approaches to problem-solving with strong decision-making capability

Able to work within a team as well as alone with little or no supervision

High level of personal effectiveness

Excellent customer service and interpersonal skills

A professional and confident manner

Committed and professional in attitude

Ability to adapt to and manage change

Ability to treat others with respect

Upholding quality and continuous improvement.

Remuneration Package

Not-for-Profit related.

Application Closing Date

11th March, 2019. 

How to Apply

Interested and qualified candidates should forward their Applications and inquiries to: info@nigeriacic.org