Executive Assistant - Legal Vacancy at Hamilton Lloyd and Associates
Posted: 05/Oct/2018

Hamilton Lloyd and Associates - Our client, is a fully serviced legal practice firm established in 1980 and has over the last three decades earned a reputation of consistently exceeding expectations. Due to internal expansion, they are looking to hire a suitably qualified candidate to fill the position below:

Job Title: Executive Assistant - Legal

Location: Lagos

Job Summary

  • The Executive Assistant shall provide essential support to the Managing Partner during / in-between legal cases
  • He/she will provide both traditional administrative and legal support
  • The incumbent shall represent the Managing Partner in a professional and congenial manner in person, in telephone conversations and in written correspondence.

Job Responsibilities (Legal)

  • Perform Research - Legal executive assistants perform legal research specific to the case currently being worked
  • They gather information in an organized manner and present it to the managing attorney.
  • Provide Administrative Support - Legal executive assistants provide general administrative support to the legal team. This includes organizing schedules, arranging meetings, and setting up travel arrangements.
  • Write Reports - Legal executive assistants write legal reports based on the data gathered from research and initial interviews. They write clear and concise reports so that all involved parties can understand them.
  • Organize and Track Case Documentation:
  • Case documentation must be organized efficiently. Legal executive assistants organize and track case documentation, making it easily accessible to team members who need it.
  • Maintain Legal Databases - Legal executive assistants maintain the firm’s legal databases. They also use external legal databases as needed to gather more data for the case.

Job Responsibilities (Administrative)

  • Type reports, memos, letters and other documents using word relevant computer software.
  • Answer phone calls and direct calls to appropriate parties or take messages, when required.
  • Record, type and mange meeting minutes.
  • Manage visitors and determine whether they should be given access to specific individuals.
  • Read and analyse incoming memos, submissions and reports to determine their significance and plan their distribution.
  • Perform general office duties such as ordering supplies and maintaining records management database systems.
  • File and retrieve corporate documents, records and reports.
  • Open, sort and distribute incoming correspondence, including faxes and email.
  • Make travel arrangements, speaking engagement logistics, etc for executives.

Person’s Specification
Education:

  • A Degree in any relevant course from a reputable school.

Experience:

  • Minimum 3-5 years experience with a Law firm.

Competencies Required:

  • Legal knowledge – legal executive assistants are knowledgeable in the type of law that their firm practices, applying it to specific cases
  • Research skills – legal executive assistants are research experts, knowing where to look for new data and how to interpret it
  • Project and case management experience – legal executive assistants are adept at managing the administrative aspects of a case
  • Organizational skills – successful legal executive assistants are well organized, keeping track of everything happening
  • Perceptive – legal executive assistants are perceptive, often finding details pertinent to a case that others may have missed

Application Closing Date
12th October, 2018.

How to Apply
Interested and qualified candidates should forward their updated CV's to: recruitment@hamiltonlloydandassociates.com with the title of the role as the subject of the mail. 

Note

  • The body of the mail should outline Total years of relevant experience to the role, Location and Age.
  • Please read Role necessities very carefully and apply if qualified
  • Only qualified candidates will be contacted
  • If after 2 weeks of application you do not hear from us, kindly consider your application as unsuccessful.