Project Associate CTL Vacancies at the United Nations Development Programme (UNDP)
Posted: 05/Apr/2016

The United Nations Development Programme (UNDP) Nigeria has embarked on two new Japanese-Funded Projects to promote livelihoods and social cohesion and to assist national institutions in addressing the subjects of extremism and irregular migration in North-East Nigeria.

Under the guidance and direct supervision of the Project Associate, Counter-Terrorism, the Programme Associate ensures the effective delivery of the CO programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations. He/she works in close collaboration with the operations, programmes and projects’ staff in the CO and UNDP HQs as required for resolving complex finance-related issues and exchange of information.

Position: Project Associate, Counter-Terrorism and Livelihoods (2 Positions).
Location:    Maiduguri, N
Additional Category :    Management
Type of Contract :    Service Contract
Post Level :    SB-3
Languages Required : English  
Starting Date : (date when the selected candidate is expected to start)    16-Mar-2016
Duration of Initial Contract :    I year

Duties and Responsibilities

Summary of key functions:
Support to the formulation of the livelihoods/ counter-terrorism programme strategies and implementation of the relevant components of the Country Programme
Support to management of the CO Livelihoods and Counter-Terrorism Projects
Administrative support to the Livelihoods and Counter-Terrorism Projects
Support to resource mobilization

Facilitation of knowledge building and knowledge sharing.
1. Support to the formulation of livelihoods and counter-terrorism programme strategies and implementation of the relevant components in the Country Programme focusing on the achievement of the following results:
Collection, analysis and presentation of background information for preparation of CCA, UNDAF, CPD, programme work plans and effective application of ERBM tools and establishment of management targets;
Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements;
2.Supports the management of the CO Livelihoods and Counter-Terrorism Projects, focusing on the achievement of the following results:
Creation of a project in ATLAS, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project;
Provision of guidance to the implementing agencies on routine implementation of projects;
Presentation of information for audit of NIM projects, supports implementation of audit recommendations.
3. Administrative support to the Livelihoods and Counter-Terrorism Projects focusing on the achievement of the following results:
Review of NIM projects Financial Reports; preparation of non-PO vouchers for development projects;
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in ATLAS;
Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
Creation of requisitions in ATLAS for development projects, register of goods receipt in ATLAS;
Making budget check for requisitions, POs and vouchers.
4.  Supports resource mobilization focusing on the achievement of the following results:
Analysis of information on donors, preparation of donor’s profile;
Track and report on mobilized resources. Review of contributions agreement, managing contributions in ATLAS Supporting the CO Resource Mobilization efforts.
5.  Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on the achievement of the following results:
Organization of trainings for the operations/ project staff;
Synthesis of lessons learnt and best practices in programme;
Sound contributions to knowledge networks and communities of practice.

Impact of Results
The key results have an impact on the overall success of the country programme and reaching UNDAF/ CPD goals, as they relate to the promotion of livelihoods and social cohesion. Accurate analysis, data entry and presentation of information ensure proper programme implementation.


Functional Competencies:
Advocacy/Advancing A Policy-Oriented Agenda
Creates effective advocacy strategies
Performs analysis of political situations and scenarios, and contributes to the formulation of institutional responses
Results-Based Programme Development and Management
Provides information for linkages across programme activities to help identify critical points of integration
Provides information and documentation on specific stages of projects/programme implementation
Provides background information to identify opportunities for project development and helps drafting proposals
Participates in the formulation of project proposals

Building Strategic Partnerships
Effectively networks with partners seizing opportunities to build strategic alliances relevant to UNDP’s mandate and strategic agenda
Identifies needs and interventions for capacity building of counterparts, clients and potential partners
Promotes UNDP’s agenda in inter-agency meetings
Innovation and Marketing New Approaches
Seeks a broad range of perspectives in developing project proposals
Identifies new approaches and promotes their use in other situations
Creates an environment that fosters innovation and innovative thinking
Makes the case for innovative ideas from the team with own supervisor

Resource Mobilization  
Analyzes information on potential bilateral donors and national counterparts to recommend a strategic approach
Identifies and compiles lessons learned
Develops a resource mobilization strategy at the country level
Promoting Organizational Learning and Knowledge Sharing
Makes the case for innovative ideas documenting successes and building them into the design of new approaches
Identifies new approaches and strategies that promote the use of tools and mechanisms

Job Knowledge/Technical Expertise
Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines
Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally
Demonstrates comprehensive knowledge of information technology and applies it in work assignments
Demonstrates comprehensive understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments
Identifies new approaches and strategies that promote the use of tools and mechanisms
Analysis and creation of messages and strategies
Performed analysis of political situations and scenarios, and contributes to the formulation of institutional responses
Uses the opportunity to bring forward and disseminate materials for global advocacy work and adapts it for use at country level

Client Orientation
Establishing effective client relationships
Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Anticipates client needs and addresses them promptly.
Contributing to positive outcomes for the client
Anticipates client needs
Works towards creating an enabling environment for a smooth relationship between the clients and service provider
Demonstrates understanding of client’s perspective
Solicits feedback on service provision and quality

Core Competencies:
Promoting ethics and integrity, creating organizational precedents
Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a Team player and facilitating teamwork
Creating and promoting enabling environment for open communication
Creating an emotionally intelligent organization and creating synergies, through self-control
Leveraging conflict in the interests of UNDP & setting standards
Sharing knowledge across the organization and building a culture of knowledge sharing and learning.      
 Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Informed, fair and transparent decision making; calculated risk-taking

Required Skills and Experience
Education:   Bachelor’s Degree or equivalent in the Social Sciences, Law, Peace and Conflict Studies, Development or related field.
6 years of progressively responsible administrative or programme experience is required at the national or international level.
Experience in the use of computers and office software packages (MS Word, Excel, and PowerPoint), experience in handling of web-based management systems.
Demonstrate good communication and interpersonal skills and should also be culturally and politically sensitive in the work with counterparts and be able to work at all levels. 

Application Deadline :    11-Apr-16 (Midnight New York, USA)
Time left :    6d 19h 17m

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